Whatever your reasons are, moving your business is something that you should always take seriously. With lots of things to consider, it can become a daunting endeavor, mainly if you don’t perform proper planning and preparation. From essential files that need to move to the office equipment that should be safely delivered, the entire process can cause much stress to you and your employees.
So, if you’re moving your office to a long distance location, here’s your ultimate guide to help you make your relocation as seamless as possible.
- Communicate With Your Employees
Of course, you need to inform your employees about your moving plans. Just like you, they’re also affected by the changes caused by the relocation. Some might be excited with the idea like others might not. Whatever their reactions are, you always have the responsibility to communicate the moving plans and provide them with the necessary details.
To do this, you can schedule a general meeting and announce it along with the duties each of your employees is tasked to do. Make sure that they’re also willing to relocate with you to avoid complications.
- Make A Moving Folder
After the announcement, the next step to do is to create a moving folder for all the things that need to be done. With this file in place, it’s easy to organize your schedules and secure all your paperwork. Since moving your business is considered an enormous undertaking, be sure you have a folder for all relevant documents such as contracts, receipts, and many more.
- Hire A Moving Company
If you’re moving to Manhattan NYC or other metropolitan cities, you probably need the help of the best movers Manhattan NYC. To find the right professional help, contact a few moving companies, and conduct some background checks to ensure they’re licensed, insured, and reliable.
Remember, having some professionals on your side can help you prepare your business for a big move. Their skills and expertise can make sure that all your office files and equipment will arrive at your new office location safe and intact. On the other hand, you can also ask your mover about office storage to accommodate your office stuff throughout the transition.
- Get Rid Of Old Equipment And Things You No Longer Need
A long distance relocation can be a great time to let go of old equipment and other office stuff you don’t need. These can be old phones, computers, printers, and even some pieces of furniture. When you get rid of these unnecessary things, you can streamline the packing and moving process. Not only that, but your business can also enjoy tax relief by donating your old stuff to a registered charity organization.
- Start Early Packing
If you’re doing the packing yourself, it’s essential to do the process as early as possible to avoid last-minute complications. Since you’re moving an entire business, be sure to give yourself enough time to pack everything. For a more seamless packing, you can ask the help of your employees or a moving company in NJ to pack their own desks and other important stuff in the office. By designating some packing tasks to your people, you can finish the job on time and without trouble.
- Be Careful When Moving Electronics, Computers, And Monitors
When it comes to your office’s electronics, computers, and monitors, you should come up with a strategy to safely pack and move them. First things first, be sure to remove all the cables from these electronic devices and keep them in a large bag. Then, wrap all the equipment in thick moving blankets or bubble wrap for additional protection.
However, if you think professionals can best handle these items, don’t hesitate to work with them. Ideally, the best long distance moving companies know how to pack these fragile items and make sure their safety upon arrival to the destination.
- Inform Customers And Suppliers About The Move
Before the big day, be sure to update your customers and suppliers about the move. If possible, assign a person whom they can contact while you’re moving your business. Make sure to provide them with your new office address and contact information for communication purposes. The earlier you notify them about the move, the more you can prevent them from doing business with your competitors during the transition.
Moving your business can be a tough experience. Thus, it’s always an excellent idea to plan your relocation in advance and include your employees in the process. By doing so, you can reduce the possible downtime of your business and earn a good income during that period.
To make everything run smoothly, keep this ultimate guide in mind, and execute your business move without any hassle.